Hey there Pond5 Artist! Let’s get you familiar with the My Uploads section of your Pond5 Dashboard. This guide will explain the ins and outs of filtering your files, define file processing statuses, and show you where to find Clip Details, Tech Data, and Sales Data for each of your uploads.
Finding Your Dashboard
Hover over your profile picture, scroll down, and click on ‘Uploads’.
Navigating Your Uploads
The dropdown menus at the top of your UPLOADS page allow you to search, sort, filter, and efficiently manage your files.
There are multiple ways you can filter your uploaded files:
- Search — Use search to quickly locate a single file or group of files based on the criteria you set. Enter an Item ID or a keyword found in the Title, Description, or Tags and click SEARCH. Matching results will populate under Clip Details below.
- Status — Refine your files based on their progression through the upload process. Narrowing by status helps you quickly identify items that are missing required data or need your attention. (See File Status below for more detail).
- In Collection — This dropdown menu will list all the custom collections you have created. Use this filter to display only items inside the selected collection.
- Max Per Page – Here you can select your preference for the number of items displayed in the file details section of your UPLOADS page (up to 800).
- Type — This filter allows artists who contribute multiple media types on Pond5 to narrow their files by media.
Example: Filter by Upload Search
We’re looking for all items containing the keywords “Grand Canyon” inside a collection called “National Parks”.
Clip Details, Tech, and Sales Data
Below the filtering options, you will find three tabs, CLIP DETAILS, TECH DATA, and SALES DATA. Each tab contains corresponding information about every file you upload.
- Clip Details — Find the unique Clip ID, Title, Description, Release (attached model releases), Tags, Price, and Status (see below for more detail).
- Tech Data — Shows the unique Clip ID, Original Filename, File Size, Tech Details (Resolution and file type), and Date Uploaded.
- Sales Data — Displays the unique Clip ID, Title, number of Sales, Revenue, Page Views, Bin Adds (total number of times an item has been added to a Collection), Cart Adds (total number of times an item has been added to the cart).
Clicking directly on an item ID will open the Edit Page for that individual Item.
Clicking directly on an Item Title, Description, Tags, or Price will allow you to edit that information and immediately submit the updated data.
File Status
Your files will be assigned to one of six status levels based on their progression through the upload process:
Pro tip: If you need more detailed information, check out our article on the Needs Edits or Returned Status.
Actions: The dropdown menu explained
You can apply any of the following Actions to your files:
- Submit — Send file to curation for approval
- Add To Collection — Add selected files to an active collection. See our guide on Pond5 Collections.
- Apply (4k) Footage Template — Apply information from a 4K template, which you can create and edit on your templates page.
- Apply Footage Template — Same as above.
- Apply Image Template — Same as above.
- Apply Music/SFX Template — Same as above.
- Attach Release — Attach Model and Property releases to your items. See our guide on attaching releases.
- Batch Edit Footage — Edit more than one of your videos at once.
- Batch Edit Images — Edit more than one of your images at once.
- Batch Edit Music / SFX — Edit more than one of your audio files at once.
- Change Thumbnails — Choose your own clip thumbnails.
- Copy Metadata from Item — Helpful for items that are visually similar or contain the same subject matter.
- Delete Rejected — Remove rejected files from your dashboard.
- Detach Release — Detach Model and Property releases from selected items.
- Remove from Collection — Delete files from a collection you created.
- Set Downconverted HD price — Set price for an automatically-generated, downconverted HD file created from your 4K video.
- Set Image Type — Mark your uploads as illustrations or photos.
- Set Price — When setting your prices, consider how much buyers typically spend for each media type. Visit the Data and Trends section of the Contributor Portal to see the Median Sold Price for each media type (click on the media type you want to know the median price for and scroll down!)
